Call for papers
All proposals must be made to specific panels via the 'Propose a paper' link found beneath the panel abstract on that panel's webpage. Proposals should consist of:
- a paper title
- a short abstract of fewer than 300 characters
- a long abstract of fewer than 250 words.
On submission of the proposal, the proposing author (but not the co-authors) will receive an automated email confirming receipt. If you do not receive this email, please first check the Login environment - Cocoa (see toolbar above right) to see if your proposal is there. If it is, it simply means your confirmation email got spammed/lost; if it is not, you will need to re-submit, as for some reason the process was not completed. Subsequent communication will be with all authors of a paper.
If you are unable to find a panel that would offer a good fit for your paper, please submit your abstracts to Panel Z1. After the Call for Papers has ended, the organisers will consider all proposals in the panel and seek to either reallocate to existing panels, if a fit becomes apparent; or create new panels out of the remaining papers.
Proposals will be marked as pending until the end of the call for papers (9th January). Convenors will then be asked to make their decisions about the papers proposed to their panel by 23rd January and to communicate them to the proposers, marking them up within the login environment. Papers that are neither accepted nor rejected but marked for 'transfer', will then be considered by the Conference Committee, to see where else they might fit in the conference programme. There is no guarantee that such papers will be re-housed. We aim to resolve all transfers by 24th February..
On the matter of style: please do not use capitals unnecessarily in titles or contact details. Please do not enter more than one email address in each email field.
Open or closed panels?
Panels may be either closed or open: closed panels will not receive proposals from the general public, but are composed of previously agreed presentations, that will need entering online via a specific link given to the panel convenors, who will send it on to their contributors. If you have committed to contribute to a closed panel, please contact your convenor for the URL.
Open panels will have a link on the panel page allowing visitors to the website to propose their papers directly to the panel.
Delegates may only make one presentation. Delegates may also convene one panel, plenary session, or roundtable; or be discussant in one panel, plenary session, or roundtable.
All convenors and presenters must be members of IUAES (during 2014), and have paid their subscription before the conference.
All other delegates are encouraged but not obliged to become members of IUAES; non-members will pay a higher registration fee.
Useful information for after you've proposed your paper
Paper proposers can use the login link in the menu at the top of the site to edit their proposals. Co-authors cannot be added/removed via the login environment - please email conference(at)iuaes.org to do this.
When papers are proposed via the website, they will be proposed to specific panels. Convenors will receive a summary email of the proposal. Convenors may acknowledge proposals by email, and may ask contributors to edit their abstracts better suit the panel theme. When the call for papers is over, convenors will indicate their decisions over whether to accept/reject proposals through the login environment, and email authors.
Convenors will communicate with paper proposers when they make their decisions, but as the conference approaches, they will communicate with panelists to confirm the order and length of presentations, remind them to register if they have not done so, guide them as to their paper content (where appropriate) and request papers in advance (if the convenors so wish).
Length of panels and timing of presentations
Panels will comprise of 90 minute sessions. The organisers will allocate each panel a maximum of three consecutive 90 minute sessions, depending on the number of papers accepted. Each session may accommodate 4 papers, so convenors will allot each presenter a maximum of 20 minutes (for presentation and questions/discussion), allowing 10 minutes at the end for panel discussion. It is important to respect the fact that many presenters have travelled a long way in order to be able to contribute and clearly need time to set out their argument. This means that convenors may accept a maximum of 12 papers.
We are unable to represent specific intra-panel timings in our programme. Delegates reading the conference book will have to work on the assumption that papers will be evenly distributed through the panel. Clearly you may wish to amalgamate discussion time, but where possible please try to stick to this even distribution.
Pre-circulation of papers
IUAES has no rule about this; however many convenors are keen to pre-circulate completed papers. To facilitate this and save on loads of email traffic, authors can upload PDFs of their papers within Cocoa, which will then show as a downloadable file beneath their abstract on the public panel page on this site. It is your choice whether you instruct your presenters to make use of this.
Communication between authors/convenors
Convenor/author email addresses are not shown on the panel pages for anti-spam reasons. However there is an in-built secure email messaging system. If you cannot work that, please email conference(at)iuaes.org to obtain relevant email addresses.
Any queries with the above please email conference(at)iuaes.org.